Event & Private Class

Private CLASS Guideline /Policy

Private classes are a great option for those who prefer an exclusive and personalized class experience. These classes offer a more intimate setting, making them perfect for company team building, family and friends gatherings, or just getting together with a group of like-minded individuals.

Deposit: $35.00 / person. Non- Refundable Deposit Required: Deposit will be required to confirm the studio/space selected by the participants.

Class Cancellation Policy / No Show: Refunds or credits are not available. Deposit forfeited for class canceled within 120 hours or 5 days of scheduled class date or No Show. Class cancelled more than 120 hours or 5 days prior to scheduled class date will be offered a one (1) time class reschedule towards future class within 3 (three) months.

(Surcharge) Cleaning Fee: $100.00 Cleaning Fee is an additional charge that will be applied if the studio is left in a condition that requires extra time and effort to clean after the booked group class. This means that if the studio is not left in the expected condition, the participant will be responsible for covering these cleaning costs. It is important to note that this charge is separate from any rental fees or charges already paid for booking the studio.

Damages: The group reserving the studio/ room assumes full responsibility for any damages to the facility and/or its equipment arising from misuse by its guests.

For Different Size of Group

For 2-10 participants.

The minimum participants for the private group would be 8 people. However, we can handle 2 to 10 participants for the private group. Which means, If you have less than 8 people, we will still need to charge 8 people for the total price; however, your group can do 8 people’s products.
Class duration: 2 hours maximum. $50 will be charged for each additional hour, we do not pro-rate. This means that even if the extra time spent is less than one hour, the full $50 charge will still apply.
Late Policy: The class has a maximum duration of 2 hours. The later you arrive, the less time you will have to complete your product. If you are late and cannot finish within the allotted class time, a fee of $50 per person will apply.
We provide availability during our regular working hours. If you require scheduling outside these hours, an additional fee of $150 will apply.
Materials are supplied and included in the fee.
Minimum age requirement: Depends on the class type.
No food / snacks permitted for bookings within regular operating hours (10am – 6pm).
Non-alcoholic beverage permitted, should be kept in covered containers or cups to prevent spills and messes.
No decoration permitted for booking within regular operating hours (10am – 6pm).
No pets allowed.
Non-paying companions are not permitted to sit-in.
Photos and video will be taken by our staff at various points during the class. These may be posted on social media and our website. By registering, you give permission for your photo to be taken and used.
If you have an existing medical condition, allergy or disability that may affect your participation in a class, please notify us.

For 11-20 participants.

If the group exceeds 10ppl, it requires more assistants/specialists and room to help hold the class, so there will be an extra $250 fee add-on.
Class duration: 3 hours maximum. $75 will be charged for each additional hour, we do not pro-rate. This means that even if the extra time spent is less than one hour, the full $75 charge will still apply.
Late Policy: The class has a maximum duration of 3 hours. The later you arrive, the less time you will have to complete your product. If you are late and cannot finish within the allotted class time, a fee of $50 per person will apply.
We provide availability during our regular working hours. If you require scheduling outside these hours, an additional fee of $150 will apply.
Group class reservations are only for the room(s) that have been reserved. Participant/s may not use space that has not been included in the reservation. Special arrangements are required for the use of any open space.
Materials are supplied and included in the fee.
Minimum age requirement: Depends on the class type.
Food or Snacks Permitted (please see allowed food / snacks list). Non- breakable dishes, containers, plates ONLY.
Alcoholic and Non-alcoholic beverage permitted, preferred covered containers or cups to prevent spills and messes. No wine glasses or any breakables.
Decorations permitted, there are certain restrictions that need to be followed. This includes no taping on the wall, ceiling, or fixtures. In addition to no taping, it's also important to refrain from using staples or nails on walls, ceilings, or fixtures.
No alterations or changes will be made to rented space or studio.
No smoke machines, sparklers or sparkler fountains.
Smoking or vaping is not permitted within the premises.
No pets allowed.
Non- paying companions are not permitted to sit-in.
Photos and videos will be taken by our staff at various points during the class. These may be posted on social media and our website. By registering, you give permission for your photo to be taken and used.
If you have an existing medical condition, allergy or disability that may affect your participation in a class, please notify us.

For MOBILE Workshop

Deposit: 70% of the total class price

Travel Fee: $350.00 (Within Lower Mainland or the regional districts of Metro Vancouver and the Fraser Valley)

Additional Fee: Location outside Lower Mainland and Workshop/Event booked on a Holiday.

Up to 200 participants.
Duration: Maximum 3 hours. $50 will be charged for each additional hour, we do not pro-rate. This means that even if the extra time spent is less than one hour, the full $50 charge will still apply.
We can travel to you and set up at your office or event space.
We require a minimum of 30 days to book our mobile workshop. Should you book less than 30 days, we will require 100% of the total workshop cost + applicable taxes.
Materials are supplied and included in the fee.
Photos and video will be taken by our staff at various points during the Workshop. These may be posted on social media and our website. By booking / registering a group workshop, you give permission for your photo /video to be taken and used.
Tables, Table cover and chairs for workshop station must be provided by the booking party. Should you wish for Aromatears to provide tables, table cover and chairs for the workshop station, an additional fee will be charged.

Non-Refundable Deposit Required: Deposit will be required to confirm the booking.

Cancellation Policy: Refunds are not available. Deposit forfeited for class canceled within two (2) weeks or fourteen (14) calendar days of scheduled workshop date. Workshop cancelled more than two weeks or fourteen (14) calendar days prior to scheduled workshop date a credit will be offered to use for future workshops or classes within 3 months or Aromatears retail products.

Our workshops and classes require a great deal of pre-planning, including ordering supplies and tools, booking staff, and making commitments to pay our instructors.

In fairness to all of our customers we are unable to make exceptions to our policy, including for reasons of illness, travel, or work hours.

In the event a workshop is cancelled or rescheduled by AROMATEARS due to inclement weather a credit will be offered to use for future workshop or classes within 3 months or Aromatears retail products.